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 Ewa K Jeffers Notary Public Privacy Policy

 

Our contact details

Name: Ewa Katarzyna Jeffers

Address: 10 Court Road, Torquay, Devon, TQ2 6SE

Phone Number: 07866 193029

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E-mail: ewakjeffers@icloud.com

 

The type of personal information we collect

We currently collect and process the following information:

  • Full Name

  • Personal email address

  • Telephone number

  • Home Address

  • Date of Birth

  • Occupation

  • Your passport & associated information such as your passport number and photograph

  • Information as above relating to any witnesses potentially needed when notarising a document

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How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • You have provided this information as part of the Client Registration Form.

  • You have provided this information in order for us to offer you notarial services.

We use the information that you have given us in order to:

  • Undertake notarial services, which may include: Checking your identity, fulfilling legal obligations to prevent fraud and money laundering, notarising documents, and any further needs related to a notarial enquiry on a case-by-case basis.

We may share your personal information with the institution(s) that your document(s) relate to, but only with your explicit consent.  

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting our Data Protection Officer via our standard email.

(b) We have a contractual obligation.

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How we store your personal information

Your information is securely stored in either hard or digital format.

We keep personal data for no longer than seven (7) years. We will then dispose your information by secure destruction of any physical and digital copies.

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Your data protection rights

Under data protection law, you have rights including:

  • Your right of access - You have the right to ask us for copies of your personal information.

  • Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

  • Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

  • Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

  • Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at ewakjeffers@icloud.com if you wish to make a request.

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How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at ewakjeffers@icloud.com

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

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